Bylaws of St. Joseph School P.T.O.
ARTICLE I: NAME, DESCRIPTION, & PURPOSE
Section 1: NAME—The name of the organization shall be SJS PTO. The PTO is located at St. Joseph School, 56 Oak Terrace, Haverhill, MA 01832.
Section 2: DESCRIPTION—The PTO is a nonprofit organization that exists for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code.
Section 3: PURPOSE—The purpose of the PTO is to enhance and support the educational experience at St. Joseph School, to develop a closer connection between school and home by encouraging parent involvement, and to improve the environment at St. Joseph School through volunteer and financial support.
ARTICLE II: MEMBERSHIP
Membership shall be automatically granted to all parents and guardians of St. Joseph School students, plus all staff at St. Joseph School. Membership dues are $10 per family and is included as part of the overall tuition. Members have voting privileges, one vote per household.
ARTICLE III: OFFICERS
Section 1: EXECUTIVE BOARD—The Executive Board shall consist of the following officers:
President, Vice President, Secretary and Treasurer. Officer Positions can be shared and also the PTO President can serve as one or more officer. The school Principal, or his/her designee, is a voting member of the Executive Board.
Section 2: TERM OF OFFICE—The term of office for all officers is one year, beginning September 1st
and ending June 31 of the following year. The Term can be filled for more than one consecutive year providing that person is voted in during the second to last PTO meeting of the school year.
Section 3: QUALIFICATIONS—Any PTO member in good standing may become an officer of the PTO.
Section 4: DUTIES - Executive Board: Establish and oversee committees to conduct the work of the PTO, establish fundraising programs, approved by majority vote of the PTO.
President: Develop the PTO’s annual budget, Preside at general PTO meetings and attend monthly School Board meetings, serve as the official representative of the PTO, and retain all official records of the PTO.
Vice President: Oversee the committee system of the PTO, assist the President, and chair meetings in the absence of the President.
Secretary: Record and distribute minutes general PTO meetings. Manage communications PTO, including but not limited to PTO newsletters, bulletin boards, etc.
Treasurer: Serve as custodian of the PTO’s finances, collect revenue, pay authorized expenses, follow all financial policies of the PTO, and hold all financial records.
Section 5: BOARD MEETINGS—The Executive Board shall meet monthly during the school year, or at the discretion of the President.
Section 6: REMOVAL—An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board.
Section 7: VACANCY—If a vacancy occurs on the Executive Board, the President shall appoint a PTO member to fill the vacancy for the remainder of the officer’s term.
ARTICLE IV: MEETINGS
Section 1: GENERAL PTO MEETINGS—General PTO meetings shall be held to conduct the business of the PTO. Meetings shall be held monthly during the school year or at the discretion of the PTO President
Section 2: VOTING—Each member in attendance at a PTO meeting is eligible to vote, one vote per household. Absentee and proxy votes are not allowed.
Section 3: QUORUM—Seven (7) members of the PTO present and voting constitute quorum for the purpose of voting.
ARTICLE V: FINANCIAL POLICIES
Section 1: FISCAL YEAR—The fiscal year of the PTO begins August 1 and ends July 31 of the following year.
Section 2: BANKING—All funds shall be kept in a checking account in the name of St. Joseph School PTO held at a local financial institution.
Section 3: REPORTING—All financial activity shall be recorded in a computer-based or manual accounting system. The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly.
Section 4: ENDING BALANCE—The organization shall leave a minimum of $1,000 in the treasury at the end of each fiscal year.
Section 5: CONTRACTS—Authority to sign contracts is limited to the President or the President’s designee.
ARTICLE VI: BYLAWS AMENDMENTS
Amendments to the bylaws may be proposed by any PTO member. Amendments presented at a
PTO meeting shall be considered for voting at a subsequent meeting. Two-thirds (2/3) approval of all members present and voting is required to adopt an amendment to the bylaws.
ARTICLE VII: DISSOLUTION
In the event of dissolution of the PTO, any funds remaining shall be donated to St. Joseph School.
ARTICLE VIII: PARLIAMENTARY AUTHORITY
The authority for this organization shall be Robert’s Rules of Order Newly Revised.
These bylaws were adopted on 10/1/2010.
Amended (date): ____________